Legal


Website Privacy Policy

Cambridge Epigenetix Limited (“we”/”us”) is committed to protecting and respecting any personal information you share with us.

This Privacy Policy explains the types of information we collect from you, or that you provide to us, when you use this website; how we use the information; how we share it; and how you can contact us.

We keep our Privacy Policy under regular review and we will place any updates on this webpage.

This Privacy Policy was last updated on 31st October 2018.

What information do we collect from you?

We collect name, email address and preference information from you when you voluntarily register to receive our newsletters.

We collect your name*, email address*, phone number~, company name~ and job title~ from you when you voluntarily make an enquiry via the ‘Enquiry Form’ on our ‘Contact Us’ page.

We collect your name*, email address*, phone number~, CV~ and covering letter~ from you when you voluntarily enquire about a career opportunity with us via the ‘Apply’ form on our ‘Careers’ page.

We collect website usage information to track our website visitors’ browsing actions and patterns.  Data is collected by the use of cookies and does not identify any individual.  For further information see “How we use Google Analytics and Cookies”.

* Required personal information
~ Optional personal information

How do we use this information?

We will only process information that is necessary for the purpose for which it has been collected.

If you have supplied us with personal information for the purposes of communication, we will use your data to contact you to respond to your enquiry.

When you register to receive our newsletters, we store your name and email address, so that we may send you emails according to your stated preferences.

You will always have the option to withdraw your consent to receive our newsletters via an unsubscribe link.

How do we share this information?

We won’t share your information with any other organisations for marketing, market research or commercial purposes.

We may pass on your personal information to law enforcement agencies, where we are required to do so by law.

If you sign up for our newsletters, your name and email information will be transferred to our marketing automation platform, MailChimp, and will be processed in accordance with their Privacy Policy.

How do we keep this information secure?

Unfortunately, the sending of information over the internet is not completely secure, and we cannot guarantee the security of your data while it is in transit and any transmission is at your own risk.

We have procedures and security features in place to keep your data secure once we receive it.

Your rights

You are entitled to:

  • Request a copy of the personal information that we hold about you.
  • Request that your personal information be corrected where inaccurate or incomplete.
  • Request that your personal information be deleted.
  • Request to stop receiving our newsletters.

If you would like to exercise any for these rights, please email or write to us at the address provided in “How to Contact Us”.

To help us identify the personal information you are referring to, please include any details that will enable us to locate the relevant personal data.

If you have requested a copy of the personal information that we hold about you, we may require you to provide us with proof of identity before any action is taken or personal information disclosed.

How we use Heat Mapping & Session Recording

We use Hotjar heat mapping services to display the areas of a page where our website visitors most frequently move the mouse or click. This shows where the points of interest are. These services make it possible to monitor and analyse web traffic and keep track of visitor behaviour.  Some of these services may record sessions and make them available for later visual playback.

You can prevent your sessions from being used by Hotjar.  Hotjar honours generic “Do Not Track” headers. This means the browser can tell its script not to collect any of the User’s data. This is a setting that is available in all major browsers.

Hotjar’s Privacy Policy may be viewed here: https://www.hotjar.com/privacy
Hotjar’s opt-out information may be viewed here: https://www.hotjar.com/legal/compliance/opt-out

How we use Google Analytics & Cookies

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies.

Cookies are data files placed on your computer to collect standard internet log information and visitor behaviour information.  This information is used to track visitor use of the website and to compile statistical reports on website activity to provide an overview of how people are accessing and using our website.

The information collected by Google Analytics is anonymous statistical data and does not identify any individual.

You can prevent your data from being used by Google Analytics by downloading and installing the Google Analytics opt-out browser add-on: https://tools.google.com/dlpage/gaoptout

Google’s Privacy Policy may be viewed here: https://policies.google.com/privacy

For more information on cookies, how they work and how to disable or block them, please visit www.aboutcookies.org. Please be aware that restricting the use of cookies or deleting cookies already stored on your device may impact on the usability of our website.

Please also note that, if you use one of the ‘sharing tools’ on our website to share content using social networks, these social networks may install a cookie on your device. We do not control these cookies and you should check the privacy policy of the relevant website for more information.

Other Websites

Our website contains links to other websites.  This Privacy Policy only applies to this website so when you link to other websites you should read their privacy policies.

How to contact us

Please contact us if you have any questions about our Privacy Policy or information we hold about you:

Cambridge Epigenetix Ltd
The Trinity Building
Chesterford Research Park
Cambridge, CB10 1XL
+44 (0)1223 800700
info@cambridge-epigenetix.com

Website Terms of Use

These terms and conditions of use (the “Terms of Use”), together with the other applicable terms and policies referred to in them, govern your use of the website www.cegx.co.uk (the “Site”), whether as a guest or a registered user. Use of the Site includes accessing, browsing, using or registering to use our Site and any reference to ‘use’ shall have that meaning. Please read these Terms of Use carefully before you start to use the Site, as these will apply to your use of the Site. By using the Site you confirm that (i) you have read and accepted the Terms of Use; (ii) that you agree to comply with them; and (iii) that they apply to your use of the Site. If you do not wish to be bound by the Terms of Use, you must not use the Site.

1. Information About Us

1.1 This Site is operated by Cambridge Epigenetix Limited a company registered in England and Wales under company number 08005377 and with registered address at 34 Ennismore Gardens Mews, London SW7 1HZ, United Kingdom. (referred to as “CEGX/We/Our/Us”). Our VAT number is 141 4564 31.

1.2 If you have any queries or complaints about the Site, the Products relating to your to your registration with, and use of, the Site and the Products then please see our Contact Us page for details on how to contact Us.

2. Changes to these terms

2.1 We reserve the right to revise these Terms of Use at any time by amending this page and/or the pages where the Privacy Policy and Cookie Policy are located. Some of the provisions contained in these Terms of Use may also be superseded by provisions or notices published elsewhere on the Site. Please check these pages and the Site from time to time to take notice of any changes we have made, as they are binding on you.

2.2 We reserve the right to vary these terms and conditions at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are amending on you.

3. Changes to our site

3.1 We may update the Site from time to time, and may change the content at any time. However, please note that any of the content on the Site may be out of date at any given time, and we are under no obligation to update it.

3.2 We do not guarantee that the Site, or any content on it, will be free from errors or omissions.

4. Accessing our site

4.1 Our Site is made available free of charge. You are responsible for making all arrangements necessary for you to have access to the Site. You are also responsible for ensuring that all persons who access the Site through your internet connection are aware of these Terms of Use and other applicable terms and conditions and that they comply with them.

4.2 Access to the Site is permitted on a temporary basis. We do not guarantee that the Site, or any content on it, will always be available or be uninterrupted. At any time without notice We may suspend, restrict, withdraw and/or terminate (either in whole or in part) your use of the Site immediately for any reason and in particular if we have reason to believe that you are not complying with the Terms of Use or the Terms and Conditions of Sale. We will not be liable to you if for any reason the Site (either in whole or in part) is unavailable at any time or for any period.

5. How we use your personal information

5.1 We only process and use any personal data and other information We collect from you, or that you provide to Us in accordance with the terms of Our Website Privacy Policy. Please see our Privacy Policy which contains important information about the processing and use of your personal data and other information regarding your privacy. By using the Site, you consent to such processing and use and you warrant that all personal data and other information provided by you is accurate.

6. No reliance on information

6.1 The content on our Site is provided for general information only and it is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our Site.

6.2 The content on our Site is provided without any guarantees, conditions or warranties as to its accuracy and completeness. We therefore disclaim all liability and responsibility arising from any reliance placed on such content by any visitor to the Site or by anyone who may be informed of any of its contents.

6.3 We may change the content on our Site at any time. Although We make reasonable efforts to update the information on the Site and may change the content at any time, We are under no obligation to update the content on our Site. We make no representations, warranties or guarantees, whether express or implied, that the content on the Site is accurate, complete or up-to-date.

7. Intellectual property rights

7.1 We are the owner or the licensee of all Intellectual Property Rights in the Site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved. Your use of the Site and its contents grants no rights to you in relation to Our Intellectual Property Rights or the Intellectual Property Rights of third parties in the Site and its contents. “Intellectual Property Rights” means all vested and future rights of copyright and related rights, design rights, database rights, patents, rights to inventions, trademarks and get-up (and goodwill attaching to those trademarks and that get up), domain names, applications for and the right to apply for any of the above, moral rights, goodwill (and the right to sue for passing off and unfair competition), rights in know-how, rights in confidential information, rights in computer software and semiconductor topographies, and any other intellectual or industrial property rights or equivalent forms of protection, whether or not registered or capable of registration, and all renewals and extensions of such rights, whether now known or in future subsisting in any part of the world.

7.2 You may print off one copy, and may download extracts, of any page(s) from the Site for your personal use and you may draw the attention of others within your organisation to content posted on the Site.

7.3 You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

7.4 Our status (and that of any identified contributors where permitted) as the authors of content on the Site must always be acknowledged.

7.5 You must not use any part of the content on the Site for commercial purposes without obtaining a licence to do so from Us or our licensors.

7.6 If you print off, copy or download any part of the Site in breach of these Terms of Use, your right to use the Site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

7.7 If you wish to make any use of content on the Site other than that set out in these Terms of Use you require Our prior written consent. Any request should be emailed to info@cegx.co.uk.

8. Linking to our site

8.1 You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. However, you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

8.2 You must not establish a link to the Site in any website that is not owned by you.

8.3 The Site must not be framed on any other website, nor may you create a link to any part of the Site other than the home page.

8.4 We reserve the right to withdraw linking permission without notice.

9. Links from the site and third party resources

9.1 Where our Site contains links to other websites and resources/materials provided by third parties, these links are provided for your information only. We have no control over the contents of those websites or resources/materials and accept no responsibility for them or for any loss or damage that may arise from your use of them.

9.2 You acknowledge that Our inclusion of links does not imply any endorsement of the material contained in such websites or any association with their operators or of any resources/materials provided by third parties. We will not be party to any transaction or contract with a third party that you may enter into via such websites. We are not liable to you in respect of any loss or damage which you may suffer by using those websites or resources/materials provided by third parties and you agree that you will not involve Us in any dispute regarding the same.

10. Viruses

10.1 We do not guarantee that the Site will be secure or free from bugs or viruses.

10.2 You are responsible for configuring your information technology, computer programmes and platform in order to access the Site. You shall use your own virus protection software.

10.3 You shall not misuse the Site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to the Site, the server on which the Site is stored or any server, computer or database connected to the Site. You must not attack the Site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and We will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use the Site will cease immediately.

10.4 We shall not be liable for any loss or damage caused by a denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of the Site or to your downloading of any material posted on it, or on any website linked to it.

11. Our Liability

11.1 Nothing in these Terms of Use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

11.2 To the extent permitted by law, We exclude all conditions, warranties, representations or other terms which may apply to the Site or any content on it, whether express or implied.

11.3 “Losses” in this clause 11 means claims, demands, actions, awards, judgments, settlements, costs, expenses, liabilities, damages and losses (including all interest, fines, penalties, management time and legal and other professional costs and expenses).

11.4 We shall not under any circumstances be liable to you or any user for any Losses, whether in contract, tort (including negligence), breach of statutory duty, misrepresentation, restitution or otherwise, even if foreseeable, arising out of or in connection with:

11.4.1 use of, inability to use, or results of use of, the Site; or

11.4.2 use of or reliance on any content displayed on the Site or any websites linked to on the Site and on any content displayed on those websites.

11.5 We shall not under any circumstances be liable to you or any user whether in contract, tort (including negligence), breach of statutory duty, misrepresentation, restitution or otherwise, for:

11.5.1 loss of profits, sales, business, or revenue;

11.5.2 loss or corruption of data, information or software;

11.5.3 loss of business opportunity;

11.5.4 loss of anticipated savings;

11.5.5 loss of goodwill or reputation; or

11.5.6 indirect or consequential Losses.

11.6 We shall not under any circumstances be liable to you or any user for any Losses caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of the Site or to your downloading of any content on it, or on any website linked to/from it.

11.7 We assume no responsibility for the content of websites linked on the Site – see clause 9.

11.8 Different limitations and exclusions of liability will apply to liability arising as a result of the supply of any products by Us to you, which will be set out in our Terms and Conditions of Sale.

12. Indemnity

12.1 You shall on demand indemnify CEGX from and against all Losses incurred by Us arising out of arising out of or in connection with, or which is directly or indirectly related to, your use of the Site and/or any other person or entity’s use of the Site where such person or entity was able to access the Site using your registration.

13. Applicable law

13.1 These Terms of Use and any dispute or claim arising out of or in connection with (i) the Terms of Use including their subject matter and formation (including non-contractual disputes or claims); and/or (ii) your use of the Site, shall be governed by and construed in accordance with the law of England and Wales and the parties irrevocably agree to submit to the jurisdiction of the English Courts to settle any such claim or dispute.

14. General

14.1 If any of these Terms of Use are determined to be illegal, invalid or otherwise unenforceable by reason of law then, to the extent and within the jurisdiction in which that term is illegal, invalid or unenforceable, it shall be severed and deleted from these terms and the remaining terms shall survive, remain in full force and effect and continue to be binding and enforceable.

14.2 Each right or remedy We have under these Terms of Use is without prejudice to any other right or remedy We have, whether under these Terms of Use or not.

14.3 Failure or delay Us in enforcing or partially enforcing any provision of these Terms of Use will not be construed as a waiver of any of Our rights under these Terms of Use nor operate so as to bar the exercise or enforcement of that or any other right on any later occasion.

14.4 Any waiver by Us of any breach of, or any default under, any provision of these Terms of Use by you will not be deemed a waiver of any subsequent breach or default and will in no way affect the other terms of these Terms of Use.

14.5 No term of these Terms of Use will be enforceable by virtue of the Contracts (Rights of Third Parties) Act 1999 by any person other than Us or you.

14.6 We may assign or transfer all or any of its rights and obligations under these Terms of Use to any of our group companies or to any other third party. In the event of assignment or transfer, notification will either be given to you by email or posted on the Site.

14.7 You shall not assign or transfer any of your rights and obligations under these Terms of Use without Our prior written consent.

Thank you for visiting the Site.

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies.

Cookies are data files placed on your computer to collect standard internet log information and visitor behaviour information.  This information is used to track visitor use of the website and to compile statistical reports on website activity to provide an overview of how people are accessing and using our website.

The information collected by Google Analytics is anonymous statistical data and does not identify any individual.

You can prevent your data from being used by Google Analytics by downloading and installing the Google Analytics opt-out browser add-on: https://tools.google.com/dlpage/gaoptout

Google’s Privacy Policy may be viewed here: https://policies.google.com/privacy

For more information on cookies, how they work and how to disable or block them, please visit www.aboutcookies.org. Please be aware that restricting the use of cookies or deleting cookies already stored on your device may impact on the usability of our website.

Please also note that, if you use one of the ‘sharing tools’ on our website to share content using social networks, these social networks may install a cookie on your device. We do not control these cookies and you should check the privacy policy of the relevant website for more information.

GDPR Recruitment Statement (v1 May 2018)

Cambridge Epigenetix Limited is a “data controller”. This means that as a company, we are responsible for deciding how we hold and use personal information about candidates applying for roles in our company.

As you are applying to work with us (whether as an employee, worker or contractor), we need to make you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).

You can withdraw from the recruitment process at any time without giving a reason.

If you withhold any information, the company reserves the right to suspend your application and withdraw you from the process.

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

• Used lawfully, fairly and in a transparent way.
• Submitted by you for the valid purposes of seeking employment, fixed-term, self-employed, interim or temporary appointments or work, unless you advise us differently. We will then use this information for those purposes only.
• You are submitting your CV, letter of interest or other documents relevant to the purposes of recruitment or work and limited only to those purposes and the company will use the information for those purposes only
• You will submit accurate and up to date information and we will make informed decisions based on this information, solely for the purposes as specified by you either as a direct application for employment based on an advertised role or as a speculative request of employment or work.
• We will keep your information only as long as necessary
• We will keep your information securely.

First lets’ start by explaining the methods we use for recruitment:

• We may do the recruiting ourselves, in-house
• We may appoint a third party to recruit, search or headhunt
• We may outsource our recruitment to a company
• You may approach us directly looking for employment or temporary work opportunities
• We may receive unsolicited information about you from a third party such as a recruitment agency, alerting us that you may be seeking employment or temporary work opportunities
• You may be contacted by us or someone appointed to represent us through a media such as Linked In or similar applications or online services

This means that we would collate information/data directly from a number of possible sources and we need to ensure we look after your personal information. It also means that we may receive, send and store your data within the countries in which we operate in including Great Britain and the United States. Server, web and IT companies route data via many countries worldwide including Europe and outside of Europe as well as the United States and your data may be subject to transit and storage through countries outside the United Kingdom with little or no control from our company.

The kind of information we hold about you

In connection with your application for work or to undertake work for us, we will collect, distribute and store within the UK, Europe, USA or other countries in which we operate in or where our service providers route data, and use the following categories of personal information about you:

• The information you have provided to us in your curriculum vitae/resume and covering letter.
• The whole of information you have provided on any application form, including but not limited to name, title, address, telephone number, personal email address, date of birth, place of birth, passport details, driving licence details, birth certificate details, right to work in the UK, working Visas, other Visas or Home Office documents. Documents for the purposes of valid identification, gender, employment history, qualifications, memberships, professional accreditations, salary and benefits information.
• Any information you provide as a self-employed person, under a service level agreement or supplier agreement.
• Any information provided by a recruitment agency, head-hunter, search firm, etc.
• Any information you provide to us during an interview, telephone call, Skype, Facetime, other relevant media, email communications, correspondence, exploratory discussions, etc.
• Any information you provide to us during a psychometric or ability assessment(s) including associated reports and results.
• Presentation materials, in-tray assessments, interview preparation by you such as a test, exam, reports.

We may also collect, store, transfer and use the following “special categories” of more sensitive personal information:

• Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
• Information about your health, including any medical condition, disability, health and sickness records.
• Information about criminal convictions and offences.
• Information received under TUPE (transfer of undertakings)
• Information deriving from references
• Information on credit checks

How is your personal information collected?

We collect personal information about candidates from the following sources:

• You, the candidate.
• Recruitment agencies, search firms, head-hunters, Linked In, online recruitment vehicles, other publicly accessible information about you.

We collect the following categories of data:

• Background check providers, from which we collect the following categories of data: references, Home Office, financial solvency for statutory director roles, CV information accuracy, criminal history.
• Credit reference agencies, from which we collect the following categories of data: personal financial status and history for roles where this is a requirement such as but not limited to, finance roles, cash handling, statutory directorships.
• Home Office or other regulatory bodies regarding your right to work in the countries in which we operate.
• Disclosure and Barring Service in respect of criminal convictions.
• Your named referees, from whom we collect the following categories of data: date of commencement and termination of employment, job title, time in last role, compensation and benefits, character reference, skills and competence, attendance, level of seniority, development requirements pertaining to the role that you are being considered for, decision capabilities, learning preferences, management/leadership style and methodologies, team dynamics, interpersonal skills, attitude to compliance, governance, health, safety and security; delivery of work, reasons for termination of employment, whether referee would employ directly.
• The following data from third parties is from a publicly accessible source; Linked In profile, other relevant online articles, presence that has a direct relevance to the recruitment and appointment process. Accreditation bodies for the purposes of confirming credentials.

How we will use information about you

We will use the personal information we collect about you to:
• Assess your skills, qualifications, and suitability for the work or role
• Carry out background and reference checks, where applicable.
• Communicate with you about the recruitment process
• Keep records related to our hiring processes.
• Comply with legal or regulatory requirements

The company is interested in appointing candidates who are fit for purpose and capable of undertaking the specified role.

We take our search seriously and we respect all the information we acquire during the search. It is in our legitimate interests to decide whether to appoint you to role or work since it would be beneficial to our business to appoint
someone to that role or work.

We also need to process your personal information to decide whether to enter into a contract of employment, service agreement for director level or supplier agreement (when self-employed) with you.

We will use all and any information we acquire solely for the purposes of search, selection and appointment unless advised to you otherwise prior to any deviation.

We will take serious account of any documents or information provided by you during the process. Our recruitment processes include but are not limited:

• We will take serious account of any information received as part of third party involvement such as references, agency checks, background checks, financial checks, criminal checks, identity checks, right to work checks, etc.
• You may be requested to undertake exploratory discussions either in person or using media such a Skype or a call with key stakeholders or external consultants in the first stages of the process
• You may be requested to undertake ability, psychometric or other exams/tests, assessments as part of the process
• You may be requested to meet or communicate with a number of key stakeholders, external consultants, as part of the process
• You may receive and respond to communications via email, post, online or other format throughout and as part of the process. We may initiate, respond and request communications in this format throughout and as part of the process.
• You may be requested to attend interviews, panel discussions, assessment centres or other activities in person as part of the process
• You may be requested to travel within the UK or abroad to meet key stakeholders or external consultants as part of the process.
• You may be requested to review and formally confirm your abilities, capabilities, education, qualifications and skills in direct correlation to a job description, person specification, role specification or similar as part of the process
• You may be requested to formally confirm as part of your contract of employment that the information provided during the recruitment process including your CV, credentials and qualifications are accurate and verifiable.
• You have the right to withdraw from the process at any time.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

How we use particularly sensitive personal information

We will use your particularly sensitive personal information in the following ways:

• We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made in order for you to be able to undertake the role under consideration.
• We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
• We will use any data regarding your status to inform us regarding any relocation requirements that may need to be accounted for with regards to dependants or family. Any work visa requirements, terms of visa or relating expiration dates as to your ability to work within the country in which we are recruiting.

Information about criminal convictions

We envisage that we will process information about criminal convictions by exception and you will be advised of this in advance of any such checks. We are entitled to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular:

• Where we are legally required by a regulatory body to carry out criminal record checks
• Where the role is one which is listed on the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (SI 1975/1023)] and is also specified in the Police Act 1997 (Criminal Records) Regulations (SI 2002/233)] so is eligible for a standard or enhanced check, as necessary, from the Disclosure and Barring Service.
• Where the role requires a high degree of trust and integrity, such as a statutory director, a company signatory, and the like and so we would like to ask you to seek a basic disclosure of your criminal records history.
• We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision making.

Data sharing

We will only share your personal information with the following third parties for the purposes of processing your application: Human resources consultancies, recruitment agencies and similar companies, payroll companies, companies providing checks services, our founders, accountancy/financial advisers, legal advisers, our investors as necessary. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

How long will you use my information for?

We will retain your personal information for a period of six [6] months after we have communicated to you our decision about whether to appoint you to role or work. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

Rights of access, correction, erasure, and restriction

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Director of Human Resources in writing at Cambridge Epigenetix Limited, B400 Trinity Building, Chesterford Research Park, Saffron Walden, CB10 1XL or via email at gdpr@cegx.co.uk

Right to withdraw consent

By applying for a role or by sending your information as a speculative approach, you provided consent to us processing your personal information for the purposes of the recruitment or work exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact the Director of Human Resources at gdpr@cegx.co.uk. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

Data protection officer

The Director of Human Resources oversees compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact us at gdpr@cegx.co.uk. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.]

Trademarks

This website and its contents are Copyright 2018 Cambridge Epigenetix Limited. All rights reserved. Cambridge Epigenetix, CEGX and TrueMethyl are among the company’s registered and unregistered marks.

Illumina is a trademark of Illumina, Inc. and/or its affiliate(s) in the U.S. and/or other countries. NuGEN is a trademark of NuGEN Technologies, Inc and/or its affiliate(s) in the U.S. and/or other countries.